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I Introduction
  • The Seminar’s theme and sub-themes having been agreed and approved by the Governing Boards of EUROSAI and OLACEFS may not therefore be changed.
     
  • Seminar delegates from EUROSAI and OLACEFS shall have equal participation in the event.
     
  • Seminar practice and proceedings will be as set out in Section V below.

 

II Seminar Themes & Sub-themes
  • Theme: Audit in the 21st Century
     
  • Sub-theme I: Experiences of SAIs of e-Government; and
     
  • Sub-theme II: Training and Equipping Modern State Auditors for Their Role

 

III Seminar Host
  • The Comptroller and Auditor General, and the National Audit Office of the United Kingdom will host the III EUROSAI/OLACEFS Seminar

     

IV Seminar Participants
  • Members of the EUROSAI Governing Board;
     
  • Other EUROSAI members at the discretion of, and by invitation of, the Seminar host;
     
  • Active members of OLACEFS; and
     
  • Observers from other SAIs or similar organisations at the discretion of, and by invitation of, the host SAI

 

V Seminar Practice and Proceedings
  • Seminar proceedings will be conducted by means of "Round Table" discussions.
     
  • For each day’s sessions on each sub-theme there will be Seminar Theme Officers – Chairman and Vice Chairman - drawn from EUROSAI and OLACEFS.
     
  • The host SAI will provide Moderators and Technical Assistance Teams for each sub-theme.

Seminar Papers

  • For each sub-theme the host SAI will prepare an outline summary of issues that might be described, discussed and otherwise explored in more depth in country papers from EUROSAI and OLACEFS participants.
     
  • For each sub-theme papers will be invited from three participating SAIs from EUROSAI and three from participating SAIs from OLACEFS - a total of 12 papers.
     
  • Each paper not to exceed 10 pages (double spaced).
     
  • Each paper to be provided in English and Spanish Language versions only.

Papers to be sent to the Seminar Secretariat no later than Friday 27 February 2004
  • Those SAIs who are members of EUROSAI or OLACEFS and who are unable to attend the Seminar may if they wish present their views in papers, in accordance with the preceding convention for length, language and time-scale for circulation during the Seminar

Seminar Presentations
  • Participating SAIs that have provided sub-theme papers will each be invited to make a Powerpoint or an OHP presentation only lasting 10-15 minutes (maximum), providing an overview and the key issues of their paper.
     
  • Presentations may be made in one of the official languages of EUROSAI - English, French, German, Spanish and Russian.

Seminar Discussions
  • After the presentations Seminar Theme Officers and Moderators will direct the general discussions on each sub-theme.
     
  • All participants may share experiences, offer opinions and ask questions on each of the sub-themes.

Seminar Conclusions
  • Seminar Theme Officers, Moderators and Technical Assistance Teams will draft conclusions for each sub-theme.
     
  • Conclusions from each sub-theme will be drawn together to produce the Seminar’s Conclusions/Accords
     
  • Draft Seminar Conclusions/Accords will be presented in writing in English for discussion and approval in the Seminar’s final session.

 

VI Logistics

Technical Sessions
  • Technical sessions will held daily between 09.00 and 17.00, with morning and afternoon refreshment breaks and a break for lunch

Invitations
  • The Comptroller and Auditor General and National Audit Office, as hosts will issue formal invitations to the Presidencies and General Secretariats of EUROSAI and OLACEFS informing them of the dates, venue, Seminar themes and sub-themes, programmes (technical sessions, social/cultural, and accompanying persons), Seminar registration, Hotel registration and administrative information, including website details.
     
  • EUROSAI and OLACEFS Presidencies will then pass on this information to those SAI members who may wish to participate

Formalities
  • The host SAI will be solely responsible for the form and content of the opening and closing ceremonies
     
  • The host SAI will provide a social/cultural programme outside of the technical programme
     
  • The host SAI will provide a social/cultural programme for accompanying persons
     
  • Details of the time and place for taking the official photograph will be made known during the Seminar

Logo and Webpage
  • The host SAI will design a Seminar logo and webpage to share information about the event with intending participants

Languages
  • Seminar proceedings will be conducted through simultaneous translation in EUROSAI’s five official languages: English, French, German, Spanish and Russian
     
  • Seminar Theme papers will be provided by the host SAI in English and Spanish only. It will be the responsibility of individual SAI’s to translate documents into other languages if they so wish

Seminar Documentation
  • Each participant will receive a folder containing relevant Seminar documentation

Seminar Support Office
  • A Seminar Support Office will be established at the venue to provide administrative support services to participants for the duration of the seminar

Technical Equipment
  • The host SAI will ensure the provision of all necessary technical equipment

Transport
  • The host SAI will ensure the provision of participants’ transport to and from London Airport, and for any formal and social/cultural events


 

The UK National Audit Office is delighted to host the 3rd EUROSAI/OLACEFS seminar

For comments or information, email 3eos@nao.gsi.gov.uk